Project Manager

GearShift Advertising Inc, Costa Mesa, CA, is a rapidly growing full-service, digitally driven advertising agency that helps people and brands fall in love. We offer a creative, fun, casual, and collaborative work environment focused on building on-going relationships between our clients’ brands and their target customers via numerous media platforms, designed to engage, motivate and ultimately generate results.

Position Summary

The Project Manager has primary responsibility for day-to-day project management of digital + some traditional media assignments. Project Manager coordinates the efforts of internal Creative, Account and Media departments in addition to external vendors to manage the creation of online + print + broadcast content. The PM will ensure the appropriate resources are in place and the work is conducted in a timely manner and within approved specs, scope and budget—while exceeding the clients’ expectations.

Major Job Functions

- Manages creative team assignments

- Works with Account Service + Media departments in trafficking projects.

- Digital Asset Management (DAM System) uploading, organization + maintenance.

- Lead cross functional teams in the development and execution of digital + some traditional media campaigns, including micro-sites, banner ads, email campaigns, search and social media engagements, online videos, collateral projects, direct mail, print ads and broadcast TV commercials.

- Responsible for the consistent successful execution of a project from estimation through launch, as well as ongoing maintenance.

- Champions and consistently employs, improves and shares project management processes & standards.

- Mentors others on processes.

- Owns the facilitation and creation of accurate project plans with clearly defined milestones, deliverables and tasks.

- Responsible for ensuring resources are assigned and allocated appropriately to the project plan throughout the life of the project; works with the team through resource issues as they arise; assumes ownership of the internal tools and processes to ensure accuracy.

- Owns and facilitates internal project status meetings.

- Drives toward successful completion of the agreed upon project deliverables within scope, time and budget with quality.

- Is accountable for tracking and reporting of budgets throughout each project’s lifecycle.

- Is accountable for staying within agreed upon budget and informing account leadership of any changes to scope/assumptions/issues that arise on the project.

- Works on new business efforts to ensure proper estimating and assumptions are made throughout the proposal/SOW process.

- Is central point of contact regarding the estimation process. Utilizes the team leads to determine estimate.

Required Qualifications

- BA/BS required

- 3-5 years project management/digital project management experience within an agency environment

- Thorough understanding of web-based technologies

- Excellent interpersonal skills

- Excellent planning and organizational skills

- Solid problem-solving skills, responsive and flexible to evolving responsibilities and changing environment

- Self-motivated, detail-oriented with the ability and experience to manage many projects simultaneously and maintain highly organized work while working within pressured deadlines.

- Strong written and verbal communication skills

- Ability to interact positively with employees at all levels of the organization

- Ability to foster collaboration among team members and with other departments.

- Ability to see the “big picture” and be proactive

- Understanding of industry best practices

- Experience with and working knowledge of Microsoft Office software

- Comfortable with Apple computers as primary platform

- Familiarity with common social media applications

Bonus skill set

- Has history of helping to develop and implement interactive project process

- Familiar with HTML, CSS-based web development

- Understanding of coding and design as it relates to the Web

- Familiarity with Adobe Photoshop, Illustrator, InDesign,

- Understand video editing production process

- Microsoft Office 365, Word, Excel, Outlook, Power Point

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